Personal Assistant - Toa Payoh

A family office based in central Singapore is seeking a highly organised and meticulous Personal Assistant to provide comprehensive support across both personal and administrative matters. You will work closely with a respected family, providing essential day-to-day support across personal and administrative needs.

What you'll do:

• Provide comprehensive administrative and logistical support to family members on a daily basis, ensuring their schedules and requirements are managed efficiently.
• Manage personal and household calendars by organising appointments, coordinating travel itineraries, and ensuring all commitments are met seamlessly.
• Liaise with vendors, service providers, and household staff to arrange maintenance tasks, plan events, and oversee other necessary arrangements for the family's comfort.
• Handle personal errands such as shopping, making reservations, or purchasing items as requested by family members while maintaining meticulous records of all transactions.
• Assist with planning and executing family-related projects, special events, gatherings, or celebrations by coordinating logistics and communicating effectively with all involved parties.
• Maintain accurate records, files, and documentation related to household operations or personal matters in an organised manner for easy retrieval when needed.
• Oversee incoming correspondence including calls, emails, messages, and ensure timely responses or appropriate follow-up actions are taken on behalf of the family.
• Track expenses diligently by managing reimbursements and liaising with accountants or financial advisors as required to ensure transparency and accuracy in financial matters.
• Support ad hoc business-related activities when required by providing administrative assistance or facilitating communication between relevant stakeholders.

What you bring:

• Exceptional organisational skills combined with the ability to multitask effectively allow you to manage competing priorities without compromising quality or attention to detail.
• A strong sense of discretion and trustworthiness is crucial as you will be handling confidential information regularly within both personal and professional contexts.
• Excellent verbal and written communication skills enable you to interact confidently with family members, staff, vendors, and external partners alike.
• Proficiency in Microsoft Office applications along with comfort using digital tools such as scheduling platforms ensures efficient management of calendars and documents.
• A positive attitude paired with flexibility allows you to adapt quickly when plans change or urgent requests arise during evenings or weekends.
• Experience liaising with domestic staff or vendors demonstrates your ability to foster harmonious relationships within a collaborative team environment.
• Meticulous record-keeping abilities help maintain order across various aspects of household administration including expense tracking and document management.
• Problem-solving skills empower you to address challenges proactively while remaining calm under pressure in fast-changing situations.

What sets this company apart:

You will be joining a supportive team that works collaboratively to ensure smooth daily operations and uphold the high standards of the household.

What's next:

If you are ready to take on this opportunity, apply today by clicking on the link provided.

Do note that we will only be in touch if your application is shortlisted.

Robert Walters (Singapore) Pte Ltd

ROC No.: 199706961E | EA Licence No.: 03C5451

EA Registration No.: R23112536 Eleanor Tan