Senior HR Executive/Assistant Manager - Choa Chu Kang

The incumbent should be meticulous, detail-oriented, highly organized, and proactive, with the ability to maintain accurate HR records, ensure compliance, and drive employee engagement initiatives. As a key team player, this individual must collaborate effectively to support HR objectives and organizational goals.Key Responsibilities

• Ensure all HR matters are in compliance with relevant laws & regulations.
• Ensure HR policies are properly documented, communicated, and consistently applied.
• Provide and process HR information requests.
• Participate in projects, committees that is being assigned by the Human Resource Manager.

• Assist in end-to-end recruitment cycle, ensuring accurate documentation and tracking of candidates.
• Ensure thorough screening of resumes, MSF security screening, pre-employment medical screening, reference checks, and onboarding paperwork.
• Coordinate and assist in conducting the on-boarding process.
• Participate and support in recruitment strategy efforts such as career fairs etc.
• Track and update the various recruitment statistics reports on a regular basis.
• Maintain and administer end-to-end process for Assistant Manager below level staffing records, manpower planning data transfers and exit.
• Administer and track the application of the various work passes for foreign staff.
• Administer employees who are on secondments or any other employment schemes.

• Maintain error-free HR records (contracts, attendance, performance appraisals, training).
• To update and maintain the HRIS which includes Assistant Manager below employee data and leaves administration.
• To assist and ensure accuracy in payroll data by consolidating leave records, claims and allowance.
• To update and track the various grants and/ or funding.
• Handle work pass applications, renewals, and cancellations, ensuring timely submission and compliance.

• Support the HR Manager in organizing staff engagement, employee health and well-being programmes in the workplace and tracking participation metrics.
• Implement employee health and well-being programmes in the workplace
• Handle general staff queries with accuracy and confidentiality.
• Support the HR Manager in grievance handling and disciplinary cases, ensuring proper documentation.
• Maintain up-to-date and error-free records of staff benefits (insurance, medical, well-being initiatives).
• Conduct exit interviews, ensuring detailed documentation for retention analysis.
• Ensure internal HR communications are accurate, timely, and well-structured

• Coordinate performance appraisal cycles, ensuring timely submissions and proper documentation.
• Coordinate and assist in conducting training on the Performance Management System, ensuring employees and managers understand the process and expectations.

• Generate HR reports with a high degree of accuracy (turnover, recruitment, training, and staff demographics)
• Update and submit the various reports eg. MSF monthly/ quarterly/ yearly report, Headcount, Training etc.
• Manage and handle statutory reporting, submission of claims, grants and funding.
• Assist and support in corporate governance, audits relating to HR and ensuring compliance and proper documentation.
• Assist the HR Manager in policy reviews and audits, ensuring strict compliance.
• Maintain precise HR documentation for governance, audits, and licensing compliance
• Participate in manpower and any other related surveys.
• Update and maintain Assistant Manager below level personnel files.
• Write minutes when necessary.
• Provide administrative support to the Human Resource Manager.
• To report to and provide regular feedback to the Human Resource Manager of Boys’ Town.
• To coach and guide junior staff, interns and temp staff.
• To do presentation when necessary.
• To conduct training when necessary.

• To participate actively in all fundraising activities as well as any other commitments that Boys’ Town undertakes.
• To work in close collaboration with other staff, department and components of Boys’ Town.
• The Executive Director and or his/her representative may assign you any other duties that are within reason for the operational needs of Boys’ Town.

• Minimum Diploma in Human Resource Management or equivalent.
• At least 1-3 years HR experience with at least 1 years of recruitment experience, preferably in a non-profit or social service sector
• Proficiency in HRIS system, payroll support, and recruitment coordination
• Proficiency in Microsoft Outlook, Excel, Word, PowerPoint.
• Strong attention to detail, accuracy, and confidentiality in HR processes.
• Good knowledge in Singapore employment laws and HR compliance
• Good in record keeping (filing/documentation etc.).
• Good interpersonal and communication skills.
• Good initiative and able to work independently.
• Good team player.
• Ability to work fast and handle pressure well.
• Passion for social causes and ability to work in a mission-driven environment.