Operations Executive

JPN INDUSTRIAL TRADING PTE LTD

Job Summary

We are looking for a responsible and organized Operations Executive to support our daily operations. The role involves managing routine administrative paperwork, coordinating logistics, communicating with customers, and assisting the operations team to ensure work processes run smoothly and efficiently.

• Manage routine administrative documentation by preparing and issuing Purchase Requisition, MMR, service reports, and inspection reports to support daily operations
• Coordinate job schedules, paperwork, and work progress updates with technicians and mechanics to ensure timely completion of tasks
• Process damage claims by preparing and sending accurate quotations to customers when required
• Assist in logistics coordination for delivery, collection, and deployment of machines or equipment to support operational needs
• Support sourcing and purchasing of spare parts for repair and maintenance by liaising with suppliers and internal departments to ensure timely procurement
• Maintain organized records and filing of operational documents for easy tracking and reference
• Ensure compliance with company operational procedures and logistics requirements to maintain smooth workflows
• Provide general administrative support to the operations team as needed to facilitate daily activities

• Proficiency in MS Office to efficiently manage documentation and communication
• Strong administrative and organizational skills demonstrated by maintaining accurate records and managing multiple tasks
• Meticulous attention to detail to ensure accuracy in documentation and claims processing
• Ability to work effectively in a fast-paced environment to meet operational deadlines
• Spoken proficiency in Chinese is an advantage, as the role involves communicating with predominantly Chinese-speaking customers.