Admin and General Affair Manager (Regional Admin and General Affair)

Job Summary

We are seeking an experienced and hands-on Admin and General Affair Manager to lead and oversee all administrative and general affair functions within our site.

This role is responsible for ensuring smooth day-to-day administration, general affair, employee accommodation management, cleaning services, and canteen management.

As the organization grows, this role will evolve into a regional role, overseeing and standardizing administration practices across Southeast Asia and Taiwan, driving operational excellence, governance, and service quality across multiple sites.

Key Responsibilities:

• Lead and manage all daily administrative operations for the site.
• Develop and implement administrative policies, SOPs, and best practices.
• Ensure effective office, site, and facility support services for employees and visitors.
• Manage site documentation, contracts, records, licenses, and compliance requirements.

• Oversee employee housing/accommodation arrangements, including allocation, maintenance, and vendor coordination.
• Ensure accommodation standards meet company requirements for safety, hygiene, and employee welfare.
• Manage landlord/vendor relationships and accommodation budgets.

• Manage outsourced/internal cleaning teams to ensure factory, office, and common areas meet cleanliness and hygiene standards.
• Conduct regular audits and service quality checks.
• Address facility hygiene and housekeeping issues promptly.

• Manage service providers for facilities, cleaning, accommodation and transportation
• Negotiate contracts, monitor KPIs, and ensure service delivery standards.
• Drive cost optimization and operational efficiency.

• Lead and develop the site administration team.
• Set performance goals, coach team members, and build succession capability.
• Foster a service-oriented and continuous improvement culture.

• Bachelor’s Degree/ Diploma in Business Administration, Facilities Management, Operations, or related field.
• Minimum 8–12 years of administration/facilities management experience, preferably in a manufacturing environment.
• Experience managing vendors, contracts, and budgets.
• Strong people leadership and stakeholder management skills
• Experience in multi-site or regional administration is highly preferred.
• Strong problem-solving, organizational, and communication skills.
• Ability to work in a fast-paced manufacturing environment.
• Willing to work in Tampines