Procurement Administrative Executive
Singapore Medical Group Toa Payoh Full-time
Procurement Functions
- Manage the end-to-end procurement process including sourcing, requesting quotations, price comparison and purchase order issuance.
- Liaise with suppliers and vendors on pricing, product availability, delivery schedules and contract terms.
- Ensure timely procurement of medical supplies, pharmaceuticals, equipment and general consumables for clinics and departments.
- Monitor stock levels and coordinate replenishment to prevent shortages or overstocking.
- Track and follow up on delivery status to ensure on-time receipt of goods.
- Verify invoices against purchase orders and delivery orders before submission for payment processing.
- Maintain proper documentation and records of procurement transactions.
- Source and evaluate new suppliers to ensure quality and cost effectiveness.
- Maintain strong working relationships with existing vendors.
- Assist in contract negotiation and renewal with suppliers where required.
- Monitor supplier performance in terms of pricing, quality and delivery timelines.
- Assist in inventory tracking and stock take exercises.
- Maintain accurate records of inventory movement and usage.
- Coordinate with clinic teams on stock requirements and usage trends.
- Ensure proper storage and labelling of supplies in accordance with healthcare standards.
- Prepare procurement reports and cost analysis when required.
- Maintain updated procurement database and vendor list.
- Support general administrative duties within the operations department.
- Ensure compliance with company procurement policies and healthcare regulatory requirements.
- Diploma in any discipline.
- Minimum 1–2 years of procurement or administrative experience, preferably in healthcare industry.
- Proficient in Microsoft Office applications (Excel, Word).
- Strong organisational and coordination skills.
- Good communication and interpersonal skills.
- Ability to work independently and manage multiple tasks efficiently.
- Familiarity with inventory management systems or ERP software.
- Knowledge of healthcare compliance standards will be an added advantage.
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