[ref. f97313200] Geylang - Mailroom and Office Facilities Assistant (Securities firm, Central)

RecruitFirst is hiring! You will be outsourced to:

Duration: 12 months contract (subject to extension/conversion)

Working Hours: Mon – Fri: 830am to 6pm

Salary: Up to $5200 per month (based on experience)

Job Description:

• Sort, distribute all inbound mail items (courier, mail, registered, inter-office).
• Fold and/or post outgoing mail and seals envelopes by hand.
• Adhere to mail delivery run schedules.
• Collect returned cheques from banks.
• Arrange local and overseas courier pickups
• Update and maintain mail logs.
• Mail franking and request top up if credit is low.
• To maintain and upkeep the mailroom supplies and equipment

• To ensure adequate printing consumables & envelopes supplies in all utility area.
• Perform daily office walkabout to report and/or follow up on defects/faulty equipment, lightings and other facilities, including maintain and check on fire extinguishers.
• Perform 1st level troubleshooting on facilities faults, report to FM and place service calls when needed.
• Hands on to carry out in-house repair and maintenance jobs within the capacity to do so.
• Escort suppliers’ servicing team into office premises for maintenance and/or inspections.
• Regular upkeep of office area (including maintain and tidy utility area, storage area)
• Assist in the Building/Landlord fire drills, system/ power shutdowns, periodic inspections, etc.
• Assist in logistics requests for company events both internally and externally as needed (including Play-recreation area set-up). Coordinate with Secretaries for Group CEO’s office events, including standby for overseas guests’ visits.
• Works collaboratively within the Admin & Facility Management team on renovation projects, office relocations and workspace rearrangement
• Assist to run errands and/or any ad-hoc duties as assigned.

Requirements:

• Min N level and above
• 2 – 3 years of relevant experience is preferred
• Familiar with franking machines & SingPost requirements
• Experience in administrative work is an advantage
• Singaporeans only.