Operations Executive (Singapore Office) - Toa Payoh

Operations Executive (Singapore Office)

About Us

We are looking for a proactive and versatile Operations Executive to join our startup team in Singapore — someone who thrives in a dynamic environment and enjoys making things happen.

To learn more please visit: https://www.smartx.com/

About the Role

This is a multi-functional role that combines administration, HR operations, finance coordination, and business support. As one of the early members of the Singapore office, you will play a critical part in ensuring smooth daily operations, supporting both internal teams and external partners.

Key Responsibilities

• Manage day-to-day office operations, including supplies, facilities, and vendor coordination.
• Greet and assist visitors, arrange logistics for meetings and events.
• Oversee general correspondence, office maintenance, and service providers.

• Coordinate with banks, vendors, and accounting partners for payment, invoicing, and expense processes.
• Support expense claims and petty cash management.
• Assist in preparing simple financial reports or documentation for head office review.

• Handle onboarding and offboarding processes (equipment, documents, accounts).
• Maintain employee records and leave management (annual, medical, and other entitlements).
• Coordinate employee engagement and team activities.

• Assist in organizing local marketing and customer events.
• Support the sales and business team with logistics, documentation, and administrative needs.
• Prepare and maintain company materials, presentations, and reports as required.

• Singapore Citizen or Permanent Resident.
• Diploma or Bachelor’s degree in Business Administration, HR, Accounting, or related fields.
• 2–5 years of experience in operations, administration, office management or sales support (tech company experience a big plus).
• Strong sense of ownership, organization, and attention to detail.
• Proactive, hands-on, and able to work independently with minimal supervision.
• Excellent communication and coordination skills.
• Fluent in both English and Mandarin (spoken and written) — to communicate effectively with our regional team and HQ.
• Proficient in Microsoft Office / Google Workspace.

• Be part of a startup team with the stability and vision of a rapidly expanding tech company.
• Experience broad exposure across business operations, HR, finance, and marketing.
• Work in an open, collaborative, and entrepreneurial culture that values initiative and impact.
• Opportunity to grow with the company as we scale across Southeast Asia.