Accounting and administrative assistant

Job Description & Requirements

The Accounting and administrative assistant performs a variety of general accounting and admin support tasks in an accounting department including:

• Verifying the accuracy of invoices and other accounting documents or records.
• Update and maintain accounting journals, ledgers and other records detailing financial business transactions (e.g., disbursements, expense vouchers, receipts, accounts payable). Enters data into computer system.
• Reconciles records with internal company employees and management, or external vendors or customers.
• Recommends actions to resolve discrepancies.
• In charge of making purchases for company, prepare simple quotation and perform claims.

Responsibilities:

• Performing basic office tasks, including answering phones, responding to emails, processing mail, filing, etc. Maintaining a database, ensuring that records are complete and current. Recording information, processing, and filing forms. Preparing checks, deposits, budgets, and financial reports. Updating ledgers, researching and resolving discrepancies. Abiding by all company procedures and accounting principles. Responding appropriately to vendor, client, and internal requests.

Qualifications:

• Competency in Microsoft applications including Word, Excel and Outlook. Organizational, verbal and written communication skills a must. Attention to detail and ability to multi-task is an asset. Candiates holding Diploma and/or ITE can apply Able to communicate in English and Mandarin