[ref. l96083204] Yishun - Administrative Assistant

Job Description:

We are seeking a highly organized, detail-oriented, and proactive Administrative Assistant to support our team and ensure the smooth operation of daily office functions. The ideal candidate will have excellent communication and multitasking skills, a positive attitude, and the ability to handle confidential information with integrity.

Key Responsibilities:

• Manage and organize office operations and procedures
• Answer and direct phone calls, emails, and other communications
• Schedule appointments, meetings, and events, including logistics and materials
• Maintain and update filing systems, databases, and records (electronic and paper)
• Prepare and edit correspondence, reports, presentations, and other documents
• Order and manage office supplies and equipment
• Assist in the preparation of regularly scheduled reports
• Coordinate with internal departments and external partners
• Perform basic bookkeeping tasks (optional based on role)
• Handle confidential information in a professional and sensitive manner

Requirements:

• High school diploma or equivalent; associate’s or bachelor’s degree preferred
• Proven experience as an administrative assistant, office assistant, or relevant role
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint); familiarity with office equipment (e.g., printers, scanners)
• Excellent written and verbal communication skills
• Strong organizational and time management abilities
• Attention to detail and problem-solving skills
• Ability to multitask and prioritize tasks effectively
• Professional demeanor and customer service skills
• Ability to work independently and as part of a team

Preferred Qualifications (Optional):

• Experience with office management software (e.g., SAP, QuickBooks, Google Workspace)
• Familiarity with calendar management tools (e.g., Google Calendar, Outlook)
• Knowledge of basic accounting and reporting
• Prior experience in [insert specific industry if needed, e.g., healthcare, legal, etc.]