[ref. n44015620] Bedok - Executive Assistant

The Role

We are looking for an Executive Assistant who is pro-active, energetic, attentive to detail and organized. A person who has a can-do attitude and is creative in finding solutions.

Responsibilities:

• Manage day-to-day calendar, including organizing meetings, setting up conference calls, prepare materials and correspondences for meetings.
• Assist in coordinating conference/training virtual/in person events
• Help align PPT slides/Keynote/Excel/Word document as and when needed
• Provide a high-level full spectrum of calendar scheduling and administrative support to the MD & OD
• Manage end to end travel including flights, visa, documentations, hotels, agendas for travels and transportation expense claims (travel arrangements takes up only 10 - 20%)
• Assist with execution and filing of documentation, including corporate documents and contracts, creation and modification of presentations, spreadsheets, and other various documents.
• Acting as the point of contact among executives and employees.

Requirements:

• Proactive dynamic self-starter with ability to use initiative.
• Patience is key, as we are in a fast-moving environment and things change all the time.
• A fast worker who is meticulous and accurate; agile, systematic and resourceful.
• Good MS Office computer skills
• Ability to work with staff at all levels and manage relationships across multiple departments.
• Excellent communications skills.
• Resourceful in managing competing priorities and able to handle tight deadlines.
• Good judgment and handle information in a professional manner.
• At least 3 years of working experience as in similar capacity as Office Manager / Executive Assistant