Administrative Manager - Bedok

The Administrative Manager will be responsible for overseeing and managing all administrative functions to ensure efficient daily operations within Platinum Motoring. This role involves coordinating office activities, managing documentation, maintaining company records, and supporting management in achieving operational efficiency.

1. Office & Administrative Management

• Supervise and coordinate general office administration to ensure smooth daily operations.
• Manage office supplies, equipment, and maintenance to provide a well-functioning workplace.
• Liaise with vendors, service providers, and landlords on office-related matters and contracts.
• Oversee the cleanliness, safety, and organization of the office environment.

1. Documentation & Record Keeping

• Maintain and update all administrative and corporate records, agreements, and correspondence.
• Ensure proper filing (physical and digital) of company documents for easy retrieval.
• Handle confidential information with discretion and maintain data integrity.
• Track renewals of company documents, licenses, and insurance.

1. Administrative Support to Management

• Provide administrative assistance to management and other departments as required.
• Prepare, format, and manage correspondence, reports, and meeting materials.
• Coordinate meeting schedules, appointments, and travel arrangements.
• Support internal communication and ensure timely dissemination of information.

1. Process & Policy Management

• Review and improve administrative systems, policies, and procedures to enhance efficiency.
• Implement and monitor compliance with company administrative standards.
• Develop administrative guidelines to support company operations.

1. Team Coordination

• Supervise and guide administrative staff to ensure tasks are completed efficiently.
• Monitor performance and provide feedback or training where needed.
• Foster a positive and professional administrative team culture.

Requirements:

• Diploma/Degree in Business Administration, Office Management, or related field.
• Minimum 3 years of experience in office administration or management.
• Strong organizational and multitasking skills with attention to detail.
• Excellent communication and interpersonal abilities.
• Proficient in Microsoft Office and familiar with office management systems.
• Ability to work independently and manage multiple priorities effectively.