Executive Assistant (Bookkeping/Accounting Background) - Toa Payoh

Salary: $3000- $3500

Job Summary:

We are looking for a reliableExecutive Assistant with an accounting background to support a senior executive in both professional and personal capacities. This hybrid role includes administrative support, personal and household management, basic accounting and tax tracking, and coordination of ad-hoc projects.

The ideal candidate is proactive, discreet, and highly organized, with the ability to manage multiple priorities effectively.

Key Responsibilities:

• Manage executive’s calendar, meetings, appointments, and travel arrangements.
• Handle correspondence, document preparation, meeting agendas, and minutes.
• Act as the point of contact between the executive and internal/external parties.
• Prepare presentations, briefing materials, and reports.
• Coordinate communications and follow-ups on behalf of the executive.

• Track and manage personal and business expenses, petty cash, and claims.
• Assist with basic bookkeeping, financial reporting, and reconciliations.
• Liaise with tax agents, auditors, and banks on personal and business matters.
• Maintain records for income, expenses, donations, and tax-related documentation.
• Prepare summaries for financial planning and tax filing purposes.

• Manage household staff scheduling, payments, and vendors (e.g. cleaners, maintenance).
• Oversee home-related purchases, repairs, deliveries, and bill payments.
• Arrange personal appointments and bookings (healthcare, dining, events, travel).
• Maintain household inventory and assist with property-related tasks.

• Assist in planning and execution of special or one-off projects (e.g. home renovations, events, relocations, or business ventures).
• Coordinate with suppliers, contractors, and service providers.
• Monitor project timelines, budgets, and deliverables.
• Provide administrative support for side businesses, if any.

Preferred Skills:

• Prior experience supporting C-level or high-net-worth individuals.
• Basic knowledge of SG tax requirements and personal finance.
• Strong coordination skills across personal and professional domains

• 2+ years of experience in Customer Service, Hospitality, Administration and Accounting
• Excellent skills in Google Sheets / Excel — strong with formulas, data dashboards
• Experience with remote teams and cross-border management
• Meticulous with documentation, contracts, and compliance
• Strong verbal and written communication skills

• Dynamic and varied responsibilities — no two days are the same
• Opportunity to work closely with top-level leadership
• Stable and supportive work environment with room for growth