Chief Administration Officer

We are seeking a proactive and highly organized Chief Administration Officer (CAO) to lead and oversee all administrative functions across the group, including subsidiary offices. The CAO will play a key role in supporting the CEO in strategic and operational matters, while ensuring the smooth and efficient running of corporate administration, office operations, and cross-functional support.

Job Descriptions:

• Act as a key advisor and administrative partner to the CEO, supporting on day-to-day priorities and follow-through.
• Coordinate strategic initiatives, track progress, and ensure timely execution across functions.
• Prepare presentations, briefings, and documentation for leadership meetings and external engagements.
• Oversee the daily operations and facility management of the headquarters and all subsidiary office locations.
• Manage office leases, fit-outs, vendor contracts, and general upkeep to ensure a productive and compliant work environment.
• Lead initiatives to improve workplace efficiency, employee experience, and sustainability.
• Develop and implement policies and processes for general administration, document control, travel, procurement, and expense management.
• Manage company-wide administrative budgets and resources effectively.
• Ensure compliance with regulatory and operational requirements in all administrative functions.
• Provide guidance and oversight on administrative matters for all subsidiary offices.
• Coordinate with local office managers or representatives to ensure consistent standards and alignment with group policies.
• Support setup or expansion of new office locations as needed.

Job Specification:

• Master’s degree in Business Administration, Management, or a related field.
• Minimum 10 years of relevant experience in office management, corporate administration, or executive support, including experience in managing teams and supporting senior leadership.
• Strong understanding of office operations across multiple jurisdictions.
• Excellent organizational, communication, and interpersonal skills.
• Ability to multitask, prioritize effectively, and handle confidential matters with discretion.
• Proven ability to work with senior executives and cross-functional teams.
• Effective billingual to communicate with Chinese and English speaking stake holders.