Associate, ISTD (Temporary)

About the Role

This is a temporary position to cover staff on maternity leave. The person reports to Deputy Director (ISTD) and is part of the faculty administration team to support ISTD faculty in the areas of claim submissions, procurement, overseas travel arrangement, visiting researcher/student arrangement, and provide general administrative duties to ISTD that include event support and office admin operations.

• Coordinate visits, conferences and events for the faculty and visiting faculty, including logistics and the necessary communications
• Support faculties by processing TEP applications for visiting students/researchers and overseas academic visitors
• Process salary payment for visiting students/overseas academic visitors who are funded during their visits to ensure there is no delay in payment
• Assist with travel arrangement, hotel accommodation and procurement matters for the faculty and staff, such as raising electronic Purchase Requests and performing Goods Receipt
• Provide general administrative support, including faculty’s reimbursement for travel and expenditure claims, booking of campus facilities, requests for seating arrangement and air-conditioning etc.
• Provide administration and logistics support for student events and pillar activities
• Any other duties and responsibilities as assigned by Reporting Officer

• Recognised Degree or Diploma with minimum two to three years of related working experience
• IT savvy and have good knowledge of Microsoft Office programmes especially Word, Outlook, PowerPoint and Excel.
• Good organisational skills and the ability to solve problems effectively are important
• Resourceful and be able to gather information independently and pro-actively
• Team player with a service-oriented personality