Purchasing Executive (M&E / HVAC / Engineering Systems)

We are seeking a commercially driven Purchasing Executive to manage procurement activities across M&E, HVAC, and AI-enabled engineering systems.

This role focuses on supplier negotiation, cost optimisation, and supply reliability, while supporting project execution and operational efficiency. You will play a key role in driving annual cost savings, supplier performance, and procurement standardisation, while ensuring accurate system transactions in Navision ERP.

The ideal candidate is hands-on, detail-oriented, and strong in negotiation, with the ability to manage both local and overseas suppliers.

1. Supplier Negotiation & Commercial Management (Core Function)

• Negotiate with suppliers on:
• Pricing and cost reduction
• Payment terms
• Shipping terms (Incoterms)
• Lead time commitments
• Warranty and after-sales support
• Drive best-value sourcing decisions balancing cost, quality, and delivery
• Establish long-term supplier agreements to enhance competitiveness

1. Strategic Sourcing & Supplier Development

• Source and qualify alternative suppliers to reduce risk and improve cost efficiency
• Evaluate supplier capabilities, pricing competitiveness, and reliability
• Develop and maintain a strong supplier base for standard parts and project materials

1. Intercompany Purchasing Hub Support

• Support procurement coordination across intercompany purchasing hubs
• Align pricing strategies, bulk purchasing opportunities, and internal cost structures
• Facilitate smooth procurement flow between regional entities

1. Procurement Operations & Navision ERP

• Create and manage Purchase Orders (PO) in Navision ERP system
• Maintain accurate records of:
• Supplier pricing
• Purchase history
• Delivery schedules
• Ensure timely and accurate system updates for operational visibility

1. Logistics & Delivery Coordination

• Coordinate with suppliers on:
• Shipment arrangements (local and overseas)
• Delivery schedules and documentation
• Ensure timely delivery to support project and warehouse requirements

1. Warranty & Post-Sales Support

• Manage and follow up on:
• Warranty claims
• Defective parts replacement
• Supplier service response
• Ensure suppliers meet agreed after-sales support commitments

1. Cost Savings & Performance Tracking

• Drive and monitor annual cost savings initiatives for:
• Standard parts
• Strategic suppliers / business partners
• Conduct price benchmarking and cost comparison analysis
• Support reporting on procurement KPIs (cost savings, supplier performance, lead time)

Key Requirements

• Diploma / Degree in Supply Chain, Procurement, Engineering, or related field
• Minimum 3–5 years of procurement experience, preferably in M&E / HVAC / engineering industry
• Proven experience in supplier negotiation and cost control
• Experience managing local and overseas suppliers
• Hands-on experience with Navision ERP system

• Experience in M&E / HVAC / Data Centre / engineering systems procurement
• Familiarity with technical specifications and engineering materials
• Experience in intercompany procurement coordination
• Knowledge of international trade and shipping terms (Incoterms)