12 Months Bank Office Manager/ Business Support ($5-7K) #BYR - Tampines - ref. j55615419

Main responsibilities :

• Travel Request & Expense Claim – to submit for staff and to ensure staff complies with bank’s travel & expense policy and procedure
• Premise management and system access application / modification / and specified deletion
• Booking of room for meeting / presentation / video if needed
• Technical Validator for PDAP Processing pertaining to Operations
• Co-ordinator for administrative and logistics arrangement in Operations’ office
• Organisers for trainings, meetings and team bonding activities

• IT Items – hardware, software and peripherals
• Asset / Facilities Items – fixed assets, sundries and repair requests; stationery and office supplies purchases.
• Backup department in sending / retrieving items to / from warehouse

• Update required statistics (Extraction of Leaves, Budgeted Headcounts etc)
• Review transaction volume for FTE allocation during annual budget exercise
• SG Operations Staff Movement and to update Organisation Chart

• Staff Profile (staff particulars including BCP contact numbers) to facilitate easier retrieval when needed
• Authorized Signatories, Delegation of Signatory and POA Copies from management
• Front Office RM / MA Specimen Signature Updates
• SG Operations Staff Duty Roster during SG Public Holidays

Review / Reconciliation :

• ISPL WM Ops Staff & WM Ops SG Staff System Access Rights in MyIAM. This review is to be done half yearly.
• Check GSO / ISPL / PIMH / Geneva invoices pertaining to SG & HK before depositing for processing of payment.
• Quarterly review and email to CM for their approval (on CM part) invoice from ISPL Outsourcing Cost.

• Compiling of slides for townhall
• Sending invites and co-ordinating online and/or physical townhall

• Where possible to secure the premises to ensure safety and confidentiality.
• Do random check and report findings on breaches of security by staff.

• To update and support BCP & Split Team in terms of participants and BCP floor maps/seating arrangements.

• Operational-related tasks and data extraction
• Co-ordinator for Transversal Projects and Audit requests

• Bank Admin/Secretary Experience
• Well-versed in handling Microsoft Excel and Powerpoint presentation.
• Able to liaise with different stakeholders to organize meetings and activities; and comfortable to collate statistics and data

Interested applicants please email your resume to [email protected]

Ivy Tham Yi Ru (R1104692)

Recruit Express Pte Ltd (EA Number: 99C4599)