Secretary to Senior Executive

We are seeking a highly organized and proactive Secretary to provide dedicated administrative and executive support to the Senior Executive. The ideal candidate will ensure smooth day-to-day operations, maintain confidentiality, and facilitate effective communication across all levels of the organization.

Key Responsibilities:

• Coordinate office activities and operations to ensure efficiency and compliance with company policies.
• Manage calendars, schedules, travel arrangements, and appointments for the Executive Management.
• Handle emails, letters, packages, phone calls, and other correspondence professionally and promptly.
• Prepare, edit, and format reports, proposals, presentations, and other documents.
• Maintain and update databases, records, and filing systems (financial, personnel, and administrative).
• Monitor office supplies inventory and place orders when necessary.
• Organize meetings, take minutes, and follow up on action items.
• Act as a liaison between the Executive Management and internal/external stakeholders.
• Ensure confidentiality of sensitive information and documents.

Requirements:

• Proven experience as an Office Administrator, Office Assistant, Secretary, or in a similar role.
• At least 10 years of relevant administrative experience preferred.
• Excellent communication and interpersonal skills.
• Strong organizational and time-management abilities with attention to detail.
• Familiarity with office management systems and procedures.
• Proficient in Microsoft Office applications, especially PowerPoint and Excel.
• Ability to multitask, prioritize workload, and work under pressure.
• High level of integrity, discretion, and professionalism.

Preferred Attributes:

• Experience supporting senior executives or C-suite leaders.
• Strong problem-solving skills and ability to work independently.
• Professional demeanor and positive attitude.

VSMC promotes diversity and inclusivity in our workforce; and hiring will be conducted in phases.