Office Administrator

apartmentGlobal Precious Metals placeToa Payoh scheduleFull-time calendar_month18/6/26

About The Company

Global Precious Metals (“GPM”) is a niche player in the wealth management industry, servicing high-net-worth clients who want to allocate part of their portfolio to physical precious metals (gold, silver, platinum and palladium) as ‘wealth insurance’.

GPM also provides fully-insured custody of physical precious metals in high security vaults around the world.

Who We Are Looking For

We are looking for a highly organized and proactive Office Administrator to support our daily office operations and ensure a productive and efficient workplace environment. The ideal candidate is detail-orientated, resourceful, and able to manage multiple administrative tasks while supporting internal teams and management.

Core Responsibilities

Office Management

Take charge of day-to-day office operations tasks e.g. welcoming visitors and notifying relevant team members; answering and screening calls; handling incoming and outgoing mails; booking conference room
Maintain a clean, organised, and welcoming office environment
Manage office equipments, stationery, and pantry supplies
Liaise with various service providers, vendors, and building management for office upkeep

Administrative Support

Manage and maintain documents, records, and filing systems in an organised and confidential manner
Provide general administrative support to CEO e.g. preparing expense claims and managing emails
Coordinate team meetings/activities/travels and company events
Act as the point of contact for internal teams
Process payments to trading counterparties, service providers, and vendors in a timely manner
Assist with preparation of daily cash reporting and quarterly GST reporting
Assist with new employee onboarding
Perform ad-hoc duties as assigned

Requirements

Qualifications and Experience:

Minimum 2 years of experience in front desk, office management or administrative role
Minimum diploma holder

Skills and Expertise:

Excellent verbal and written communication skills in English
Proficiency in MS Office tools
High level of reliability, professionalism and respect for confidentiality
Ability to multitask and manage time effectively
Extreme attention to detail

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