Assistant Tender Manager/Manager - Geylang

Salary range: SGD4,800 - 8,000

Our Client is a Japanese mechanical and electrical engineering company. Currently, our client is looking for an Assistant Tender Manager/Manager.

Reporting to MD/Tender Manager

【Responsibilities】

Tender Manager's Responsibilities:

• Analyse and clarify RFQs (Request for Quotation) or opportunities during the pre-tender and tender phase, and raise queries or amendments to influence clients or consultants if possible
• Prepare a Risk Management (RM) checklist to present to local and Japanese management for decisions
• Visit the site, show round to understand the scope of work and prepare MOM for Tender scope
• Lead and organise single or multi systems like mechanical, electrical and ELV tender preparation, reviews and submission to ensure completeness, quality, technical and risk compliance, and on-time tender submission
• Consolidate and analyse technical, bill of quantities, price schedules, cost/quotes, financial data and commercial contracts to ensure technical compliance, risk mitigation and competitiveness during the tender preparation and clarification phase
• Arrange project involvement during the Tender stage and manpower planning with a project to come up with a project organisation chart and preliminary cost
• Enhance and consolidate quotes to reach the target win price while avoiding rejection and margin slippage, and to prepare the Tender cost summary for management approval for the tender profit margin
• Prepare a tender interview presentation to support management during the tender clarification/negotiation phase to win the tender
• Lead and organise tender reviews and meetings to ensure completeness and quality handover to the project management team
• Prepare Weekly Tender Report to submit to Japan
• Perform any other related duties assigned to support management

Assistant Tender Manager's Responsibilities:

• Assist Tender's /Contract Manager in the preparation and submission of Tenders
• List the scope of work and commercial requirements to determine the risks of the project
• Create a Tender File to have proper tender management tracking and monitoring
• Prepare and follow up on the Request for Quotations to suppliers/subcontractors to ensure tender costing and technical data are submitted on time
• Collate price comparison, costing summary and technical proposal to prepare a tender submission
• Study the addendum and/or corrigendum documents and update the costing summary with the technical proposal accordingly
• Prepare and update tender submission documents on time
• Maintain relevant documentation in an orderly and proper manner
• Prepare presentation slides necessary for the tender interviews
• Any other works/duties that are assigned by the Superior
• Prepare plans and documents for quotations to suppliers that will be used as the basis for pricing
• Obtains, compiles and evaluates quotations from the respective suppliers/vendors according to tender requirements
• Prepare a bill of quantities which involves quantity take-off, material sourcing, measuring and estimating materials and labour costing
• Carry out the detailed breakdown pricing
• Understanding of Tenders concerning the scope of work, pricing schedule and non-material requirements
• Attend onsite and consult with architects and associate consultants in the administration of projects

• Annual Increment (Subject to company policy and performance review)
• Annual Leave: 12 days (Maximum 18 days)
• Medical Leave: 14 days
• HP Allowance: $50 per month
• AIA Medical Insurance: Co-payment of SGD 5 (available after completing the probation period).
• AIA Dental benefits are capped at SGD 200 (available after 1 year of service).
• AIA Annual Health Check-Up: Provided (available after 1 year of service).
• Sponsorship for Courses (Offered on a bond-based arrangement)

• Degree in Mechanical or Electrical Engineering
• 3-5 years of experience as an Assistant Tender Manager/Manager and building electrical work experience within the M&E Industry
• A Project Manager with electrical work experience who is keen to switch to Assistant Tender Manager/Tender Manager will also be considered
• Experienced leader, able to lead more than 3 Quantity Surveyors (QS), and work with several departments to meet deadlines.
• Experience in HT LV, and ELV, with knowledge in ACMV/Fire is a must.
• Ability to handle multiple tenders at one go and handle tender interviews with smooth, eloquent expressions
• Proficient in Word, Excel & PowerPoint for the preparation of presentation materials.
• High integrity, with a positive outlook and critical thinking.

• Exposure to Data Centres (DC) & Airports is a plus point.
• Experience working in a Japanese company would be a plus!

We regret that only shortlisted candidates will be notified.

Recruitment Licence: 12C5051