Executive Assistant | Contract - Bukit Merah

You will be required to participate in event management-based work, liaise with internal offices across the region and globally, and work outside the APAC time zone at times.

You should be accustomed to working in a high-pressure environment where accuracy and attention to detail are essential. You will multitask with a positive and flexible attitude. Be a team player with high professionalism, loyalty, and confidentiality, and will possess the ability to communicate effectively at all levels. Responsibilities include but not limited to:

• Provide administrative assistance, including diary management, scheduling, travel arrangements, travel schedule for tax purposes, drafting correspondence and presentations, preparing expense reports, organizing conference calls/webinars, and assisting with emails, tasks, and contacts.
• Provide travel arrangements and expenses claims support for the VP and his team.
• Maintain department correspondence and files.
• Take meeting notes as requested.
• Design and prepare departmental reports (e.g., charts, graphs, tables, etc.).
• Track the department budget and expenditures and raise concerns when required.
• Maintain contact lists, group email distribution lists, and task lists for the team and Singapore-based.
• Ensure onboarding activities for new or transferring team members happen (e.g., laptop set up, mobile phone / AMEX card ordering, etc.).
• Assist with conferences, functions, and dinners when necessary.
• Any other duties as assigned

• Diploma or degree holder with 5+ years of relevant experience.
• Proficient in MS Office - PowerPoint (advanced), Word, Excel, and Outlook.
• Self-starter, well organized, detail-oriented, assertive, possesses initiative, and takes ownership of responsibilities with a high degree of positive energy and drive.
• Excellent skills in time management, organization, coordination, and communication (written and verbal).
• Excellent diplomatic and poised communication skills.
• Capable of handling multiple projects and implementing appropriate tracking systems with little supervision.
• Excellent attention to detail.
• Able to interact effectively and tactfully with team members and stakeholders.
• Manage confidential information with complete discretion.
• Able to work on a flexible basis and to work occasionally overtime when faced with critical deadlines.
• Prior experience in a senior administrative and support position.
• Flexibility to travel when required (up to 5%).

Carolyn Ann Santibanez Mendoza EA License No. 02C3423 Personnel Registration No. R1105160

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