Pasir Ris - EXECUTIVE ASSISTANT (East, Changi South, up to $7,000)
Our client is a High-Growth Robotics Pioneer leading the commercial cleaning robot market operating worldwide. We are looking for dynamic candidate to fill the role as Executive Assistantto support the CEO and drive efficiency across the organization.
Job Responsibility:
- Responsible for maximizing CEO productivity
- Clear and manage all his emails, responding on behalf of the CEO.
- Manages and maintain an executive dashboard, track key project details, and highlight trends. Special projects require leadership and coordination across teams.
- The role includes hosting guests at company, conducting standard robot demos, and organizing executive events.
- Ensure the CEO has two hours of focused time daily.
- Maintain a strict schedule of weekly 1-on-1s with direct reports.
- Project and Dashboard Management
- Develop, update, and maintain an executive dashboard to track ongoing projects and highlight key trends.
- Lead and implement special initiatives, such as the “Most Awesome Company” project, by coordinating with cross-functional teams.
- Guest Relations & Executive Presence
- Host company visitors and provide guided tours of Client’s facilities and robot deployment sites.
- Conduct robot demonstrations, showcasing the latest Client’s innovations.
- Networking and Follow-ups
- Assist with daily follow-up communications (emails, texts, calls) to nurture relationships with talent and key stakeholders.
- Manage contact information by scanning business cards and sending follow-up messages post-meetings.
- Event Planning & Execution
- Organize and coordinate executive events, including budgeting, venue selection, speaker arrangements, and travel logistics.
- Oversee on-site event execution for retreats, scale-up meetings, and other company gatherings.
- Administrative & Paperwork Management
- Prepare and track expense claims, ensuring timely reimbursements for the CEO.
- Handle miscellaneous administrative duties to streamline the CEO’s workflow.
- Bachelor’s degree in Business Administration, Communications, or related field preferred.
- Proven experience supporting C-level executives in a fast-paced environment.
- Outstanding organizational skills, with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills; ability to draft professional correspondence.
- Detail-oriented, analytical mindset for report creation and project tracking.
- Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
- Proficiency in Microsoft Office, project management tools, and Google Workspace.
- Good communication skills verbal and written, able to speak well in Chinese to liaise with Chinese speaking business partners and associates
To submit your application:
Interested candidates please submit your resume to belinda.ho@rmagroup.com.sg stating your availability, expected salary and reason(s) for leaving. We respect your privacy and all communication will be treated with confidentiality. We regret to inform that only shortlisted candidates will be notified.
“This is in partnership with the Employment and Employability Institute Pte Ltd (“e2i”).
e2i is the empowering network for workers and employers seeking employment and employability solutions. e2i serves as a bridge between workers and employers, connecting with workers to offer job security through job-matching, career guidance and skills upgrading services, and partnering employers to address their manpower needs through recruitment, training, and job redesign solutions.e2i is a tripartite initiative of the National Trades Union Congress set up to support nation-wide manpower and skills upgrading initiatives. By applying for this role, you consent to RMA Groups’ PDPA and e2i’s PDPA.”
Belinda Ho EA Regn. No R1876407
RMA Consultants Pte Ltd EA License No 93C4403