Executive Assistant, Operations (Entry Level) - Geylang

apartmentDynamic Human Capital Pte Ltd placeGeylang scheduleFull-time calendar_month19/6/25

Be part of a critical team that ensures smooth and efficient operations within the Department.

Our client is seeking a meticulous and proactive individual to join their healthcare operations team. As a Executive Assistant, you will provide key administrative, procurement, billing, and operational support to the department, contributing to high standards of patient care and operational excellence.

Key Responsibilities:

Procurement & Supplies Management
Manage OT supplies and equipment procurement, including quotations, purchase requests, and invoice processing
Monitor inventory levels, usage patterns, and coordinate with vendors for top-ups and PO extensions
Track and manage OPEX/CAPEX utilization
Billing & Charging Support
Verify and ensure accuracy of surgery charges in the billing system
Liaise with clinical teams, vendors, patients, and Business Office to resolve billing discrepancies
IT Systems & Operations Support
Provide first-level support for OT IT-related issues and escalate where necessary
Maintain OT dashboards and charge codes within OTRS
Report faults and follow up with relevant parties
Administrative & Roster Coordination
Assist in OT roster preparation and compile operational statistics
Support patient feedback resolution and update of SOPs

Requirements:

Diploma in Business, Healthcare, or related disciplines
Training will be provided for candidates without prior experience. Candidates with at least 1-2 years of relevant administrative or operational experience may be considered for more senior appointments
Proficient in Microsoft Office and comfortable with systems and databases
Strong organizational, problem-solving, and communication skills
A team player with the ability to work independently and multi-task under pressure

By submitting an application or your resume, you are deemed to have consented to Dynamic Human Capital Pte Ltd collecting, using and disclosing your personal data for the purposes stated in our privacy notice (https://dhc.com.sg/privacy-policy). You acknowledge that you have read, understood, and agree with the terms in our privacy notice.

We regret only short-listed candidate will be notified.

Registration No: R22110663 / Phua Qiu Ru / EA Licence No: 12C6253

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