Office Assistant

Job Overview

To succeed in this role, you should be dependable, organised, detail-oriented and able to manage multiple tasks efficiently in a professional office environment.

Responsibilities

• Assist in organising and maintaining office common areas to ensure a clean and orderly environment.
• Manage day-to-day office operations and administrative tasks
• Maintain office supplies, equipment, and facilities
• Handle incoming calls, emails, mail, and courier arrangements
• Assist with data entry, basic bookkeeping, invoice processing, claims and expense record management as required.

• Organise and support meetings, events, and conferences, including logistics and arrangements.

• Prepare, file, and maintain documents, reports, and correspondence
• Maintain accurate records, databases and filing systems (both physical and digital).
• Assist in preparing presentations and basic reports

• Provide administrative support to management and team members.
• Confident in serving guests during lunch and dinner service when required.
• Handle ad hoc personal tasks for Heads of Departments as required.
• Any other duties as assigned

• Minimum Diploma/ Degree in Business Administration or related field
• 2-4 years of relevant office administration experience
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Prior experience or industry knowledge in Accounting and/or F&B will be an advantage
• Ability to manage multiple tasks and prioritise competing demands to meet deadlines
• A professional and approachable demeanour with strong verbal and written communication skills.
• Strong organisational and time-management skills with attention to detail.
• Responsible and reliable, with the ability to handle all information confidentially and professionally