Executive Assistant (Central / Trading Firm ) - Toa Payoh

We are seeking a bright and organized Executive Assistant to manage office operations and provide administrative support to senior management.

• Manage office operations, including reception, meeting room scheduling, courier coordination, call handling, visitor greeting, and pantry/stationery ordering (including business cards, letterheads, and company stamps).
• Organize and coordinate office meetings and corporate/social events (e.g., board meetings, annual celebrations, Friday breakfasts).
• Liaise with building management on office facilities matters (e.g., fire drills, parking)
• Ensure office equipment, furniture, and facilities are in good working order; coordinate with IT teams as needed.
• Provide administrative support to senior management and staff, including coordination with the corporate secretary on legal documentation.
• Manage staff welfare initiatives (e.g., welcome gifts, get-well hampers, condolence wreaths).
• Coordinate with global admin teams to ensure service level consistency.
• Handle travel arrangements and expense management, including corporate card applications and monthly budget reporting.

• 3–5 years’ experience in administrative/office management roles, preferably within an MNC environment.
• Strong organizational and multitasking abilities with attention to detail.
• Good communication and interpersonal skills to work with multiple stakeholders.
• Able to work independently and maintain confidentiality at all times.

• Exposure to an international, multicultural corporate environment.
• Competitive salary and comprehensive benefits.
• Opportunities to grow professionally within a dynamic organization.

Apply now to join a European trading firm that values professionalism, teamwork, and excellence.

Send your resume to [email protected] for a confidential chat.

EA Personnel: Nix Bo | Reg. No: R24123586