Facilities Administrator (6-momth Contract) - Choa Chu Kang

Responsibilities:

• Provide general administrative support to the Facilities Department
• Assist in the compilation of monthly utility meter readings and liaise with the finance team for billing.
• Assist with term vendors and/or contractors for accounts payable matters.
• Assist with purchase order issuance and maintaining PO records
• Assist with processing vendor’s invoices
• Maintain proper documentation filing records in an orderly manner.
• Maintain an updated list of CERT, fire wardens, term contractors, etc.
• Maintain an updated list of Term Contractors contract and coordinate contract renewal
• Assist with getting quotations for the site ad-hoc repair/replacement matters
• Manage the car decal administration and issuing of car decal
• Handle billing requisition for facilities work carried out that is recoverable from end-users.
• Track expiry dates of relevant building licenses/permits and term contracts, flag out in advance to teammates for them to prepare for renewal.
• Any other duties that may be assigned.

Job Requirements:

• Preferably Diploma in Building/Property/Facilities Management or equivalent qualification.
• Relevant experience in working in property/facilities management industry.
• Proficient in Microsoft Office
• Meticulous and well organized to ensure administrative accuracy.
• Occasionally, attend site meetings when required.
• Team player with good interpersonal, communication (verbal and written) skills and follow-up skills.
• Able to commit for 6-month