Office Assistant

Office Assistant

Job Description

Responsibilities:

• General clerical tasks: filing, photocopying, scanning, sorting mail, help in attestation of KYC documents and managing office supplies.
• Reception duties: answer/route calls, greet visitors, manage meeting room bookings.
• Document preparation: type letters, reports, forms; proofread and format documents.
• Data entry & record keeping: update databases, maintain spreadsheets, reconcile simple records.
• Correspondence & communications: send emails, handle basic enquiries, distribute internal notices.
• Office logistics: order supplies, coordinate minor maintenance, liaise with vendors/couriers.
• Support for HR/finance: assist with timesheets, expense claims, invoice processing (basic).
• Event & meeting support: prepare meeting materials, set up AV, arrange catering.
• Attend visitors and maintain visitor register.
• Answer, screen and forward incoming phone calls in a professional manner.
• To Collect and drop letters at letter-box regularly and distribute mails / packages.
• Pantry items to be stocked up regularly. To serve refreshments to guests / visitors.
• Compliance & confidentiality: ensure document confidentiality and follow office procedures.
• Other duties as assigned by Head of the department.

Requirements:

Immediate Vacancy / Able to start work within short notice.

Minimum Qualification: GCE O/N Level.

Candidates with past experience will be an advantage. Freshers are welcome to apply.

Familiar with Financial Institution's environment will be an advantage.

Candidate must be a Singaporean.