Executive Assistant (Investment)

Our client is a well-established Private Equity firm with a strong investment track record across Asia. Due to continued growth, they are looking for a highly organised and proactive Secretary to provide administrative and secretarial support to the Investment Team.

About the Role

You will play a key role in ensuring smooth day-to-day operations by managing schedules, coordinating meetings, handling travel arrangements, and providing administrative support in a fast-paced investment environment.

This is an excellent opportunity for a professional who enjoys working in a dynamic, high-performing environment and thrives on attention to detail.

Key Responsibilities:

• Provide full secretarial and administrative support to the Investment Team
• Manage complex calendars, scheduling meetings across multiple time zones
• Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and itineraries
• Organise internal and external meetings, conference calls, and video conferences
• Prepare meeting materials, presentations, reports, and correspondence as required
• Handle expense claims, invoice processing, and administrative documentation
• Maintain accurate filing systems and ensure proper document management
• Liaise with external stakeholders, business partners, and service providers professionally
• Support office administration and assist with ad-hoc projects when required
• Serve as the key point of contact for office IT matters, including coordinating with external IT vendors and troubleshooting basic hardware/software issues

Requirements:

• Diploma or Bachelor's Degree in Business Administration or a related discipline
• Minimum 5 years of secretarial, executive assistant, or administrative support experience
• Prior experience supporting senior management within Private Equity, Asset Management, Investment Banking, Financial Services, or a professional services environment will be advantageous