Part-Time Office and Facilities Coordinator - Toa Payoh
Company
Big 3 Media Pte Ltd
big3.sg
Designation
Part-Time Office and Facilities Coordinator
Date Listed
20 May 2025
Job Type
Entry Level / Junior Executive, Experienced / Senior Executive
Part/Temp
Job Period
Immediate Start, For At Least 6 Months
Profession
Others / General Work
Industry
Creative / Media
Location Name
625 Lorong 4 Toa Payoh, Singapore
Address
625 Lor 4 Toa Payoh, Singapore 319519
Map
Allowance / Remuneration
$800 - 1,200 monthly
Company Profile
Big 3 Media is a Video Agency that specializes in creative storytelling. Holding true to our Big 3 core values of being Creative, Empathetic and Better, we never stop seeking improvement, experience, and knowledge in the creative process, constantly pushing ourselves so that you will see the bigger picture.
Job Description
Big 3 Media is hiring a part-time Office and Facilities Coordinator for our Toa Payoh office. In this role, you’ll handle reception duties, coordinate with contracts, and ensure our daily operations run smoothly. You will ensure a welcoming environment while also supporting the smooth operations and upkeep of our workspace.This position is ideal for someone who is organized, enjoys a variety of tasks and wants to be part of a dynamic and creative team.
Office and Facilities Coordinator (Part Time)
Job Responsibilities
Receptionist Duties- Manage the front desk to ensure smooth daily operations.
- Greet and assist visitors warmly and answer any questions they may have.
- Handle incoming calls, messages, Whatsapp inquiries and relay messages to the relevant department.
- Maintain the reception area and common spaces in a neat and orderly manner.
- Print sensitive documents and handle registered mailing at Singpost.
- Ensure deliveries are received and incoming mail is sorted and distributed.
- Assist the Finance Department with dropping cheques at banks, submitting and getting documents authorized at the bank.
- Organize office spaces (pantry, meeting rooms, storerooms etc.)
- Supervise contractors and manage basic facilities maintenance.
- Liaise with building management regarding tenancy matters.
- Maintain the office condition and coordinate with contractors for necessary repairs.
- Perform daily office and meeting room checks to address any issues promptly and efficiently.
- Purchase office supplies and equipment.
- Demonstrated ability to read, write and speak English fluently.
- Strong interpersonal skills and a welcoming demeanor
- Consistently punctual with a well-attended history.
- Able to manage vendor relationships and coordinate facility needs effectively
- Organized, responsible and self motivated with a strong sense of initiative
- Working hours : Weekdays (Monday- Friday) from 9:30AM to 1:30PM
- May be required to work on weekends in case of emergencies.
Application Instructions
Please apply for this position by submitting your text CV using InternSG.Kindly note that only shortlisted candidates will be notified.
Apply for this position