HR/Admin Executive

apartmentPrivate Advertiser placeAng Mo Kio scheduleFull-time calendar_month16/4/26

Key Responsibilities

General administrative duties, including documentation, filing & updating data, etc
Check, verify, and process expense claims and reimbursements
Responsible for effective recording, maintenance, and reporting of HR information.
Managing the renewal of corporate licenses, ISO and certifications
Assist and coordinate recruitment processes.
Handle staff insurance and medical issues (claims, work injury compensation, PCP, etc.)
Work pass applications for foreign new hires (including renewal and cancellation)
Prepared stationery for new staff, such as a laptop, email, and share folder (by Dept).
Knowledge of worker salary calculations (including OT, allowances, and deductions)
Perform any ad-hoc duties assigned by manager or management
Handle and redirect incoming calls, emails, and correspondence daily
Liaise with the site/ storeman/ purchaser to coordinate and place material orders
Assist site workers with work-related matters and provide necessary support
Oversee vendor and supplier relations for smooth office operations.
Raise MR and PO in the Odoo app, verify supplier tax invoices and POs, and arrange delivery upon receiving confirmation from the client.
To prepare the quotation for the Sales Dept, safety, and tender document submission to the main contractor, if required.
Prepare monthly claims, verify Payment Certificates, and assist Finance with accounts receivable and tax invoice issuance.

Knowledge and Skill Requirements

Singaporean and Singapore Permanent Resident are welcome to apply
Possess at least “O” Level Education
Fresh graduates are welcome to apply
Experience in HR and administrative disciplines in the construction industry will be prioritized.
Meticulous with good interpersonal and communication skills
Basic Microsoft Office skills
Able to meet the deadline
Experience with Infotech HR and Odoo apps is an advantage

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