Personal Assistant cum Office Admin - Toa Payoh

5 days work, 9am - 6pm

Job Description

• Provide full secretarial and administrative support to Directors
• Manage Directors calendars, scheduling & organizing meetings
• Arrange travel bookings for Directors personal and business trips

• Prepare and submit monthly reports on Director’s reimbursement and other expenses claims.
• Coordinates Directors personal/home matters and assists family members on any ad-hoc as assigned
• Handling office season parking and insurance payments
• Help and assist our clients with travel arrangement bookings (eg. hotel, car transfers, private jet etc.) and oversee clients Singapore home installation/maintenance etc.
• Maintain and upkeep all confidential documents in proper filling system
• Doing internet research and personal purchases for Directors
• Able to maintain confidentiality

• Assist and support Financial Analysts on various ad-hoc reporting requests and updating portfolios month end statements
• Assisting on Compliance Internal Audit checking
• Collate staff expense claims and monitor keep track of annual & medical leaves
• Prepare iBanking transfer payments for monthly vendor invoices, directors/staff claims and prepare monthly reports.
• Monitor all Petty Cash expenses, prepare monthly report
• Prepare and submit month end closing to external bookkeeper
• Maintain proper filing system, perform data entry including data management and file sharing
• Purchasing & replenish of office stationery and pantry supplies, maintain the general upkeep of office cleanliness
• Ordering name cards and office printing requisitions
• Answering incoming /redirecting calls and courier arrangements when necessary
• Liaise with vendors for office maintenance etc.
• Other ad hoc as assigned

Requirements:

• Applicants must possess at least Diploma, Advanced/Higher/Graduate Diploma, Certificate in Office Skills or equivalent OR 2 - 3 years PA/admin experiences are welcome to apply
• Ability to liaise internally and externally on administrative and other matters.
• Initiative to learn and get things done efficiently
• Good attitude
• Able to take stress & multi tasking
• Good time management and strong sense of urgency and priorities
• Proficient in Chinese (Speaking, reading & writing)

Years of Experience: 2-3 years and above

Job Type Full-Time

Salary: SGD $4000 - $4500

Reside in Singapore

Immediate