Procurement cum shipping executive

Job Overview

The Procurement Cum Shipping Executive is responsible for managing end‑to‑end procurement sourcing activities and import/export shipping operations to support retail operations, projects, and international trade. The role ensures timely procurement, accurate documentation, cost control, and compliance with international trade regulations.

Key Responsibilities

• Manage sourcing and procurement requirements for Singapore retail, Taiwan retail, and local projects.
• Handle supplier accounts, negotiate pricing and commercial terms, and build strong supplier relationships.
• Maintain supplier master list, pricing records, and procurement documentation.
• Issue Purchase Orders (POs) and follow up on order confirmation, delivery schedules, and payments.
• Coordinate import activities including documentation, QC inspections, shipping, and transportation.
• Work closely with Inventory Control & Logistics Department to inspect incoming goods and follow up on SQRs and product feedback.
• Plan, attend, and follow up on overseas trade shows.
• Oversee and cross‑check team members’ work to ensure accuracy and compliance.

• Manage the entire import and export shipment process, including liaising with forwarders, factories, and Export Department.
• Upon receipt of Proforma Invoice (PI) or shipment instructions:
• Liaise with customers to obtain appointed forwarder details.
• Coordinate with factories on estimated production completion dates.
• Place shipment bookings with forwarders and monitor cut‑off timelines.
• Verify payment status and notify Export Department for collection prior to releasing Shipping Orders (SO).
• Release SO to factories and submit Shipping Instructions (S.I.) accurately and on time.
• Prepare, verify, and ensure timely issuance of export documents
• Verify Bill of Lading details before final confirmation.
• Arrange document endorsement with Chamber of Commerce, Ministry of Foreign Affairs, and relevant Embassies in compliance with export and import regulations.
• Dispatch shipping documents to customers promptly.

• Complete order processing in SAP systems
• Verify and reconcile all export shipment‑related costs and expenses.
• Maintain proper filing and record‑keeping of procurement and export documents.
• Support freight and cargo claims administration when required.
• Perform other administrative and operational duties as assigned.

• Diploma in Purchasing Management, Supply Chain Management, or equivalent.
• Minimum 2 years of relevant procurement and shipping experience in furniture preferred.
• Experience with SAP systems
• Good command of spoken and written English and Mandarin to liaise with English‑ and Mandarin‑speaking counterparts.
• Strong negotiation skills with attention to detail.
• Knowledge of:
• Import and export documentation
• Freight and cargo claim administration
• Delivery and logistics management
• International trade legislation and compliance
• Procurement and vendor management
• Customer‑oriented, well‑organized, and able to meet tight deadlines.
• Team player, self‑driven, responsible, with high integrity and able to work under pressure.
• Good communication and interpersonal skills
• Attention to detail and accuracy
• Able to commence work at short notice.

Work Schedule:

• 5-day work week

(Mon – Thurs: 8:45 AM – 6:15 PM | Fri: 8:45 AM – 5:45 PM)

Additional Info:

• Company transport provided from Yew Tee MRT Station.

About us

Our commitment to excellence, innovation and customer satisfaction has made us a trusted name in the industry.

If you are passionate about procurement and shipping, and eager to contribute to the growth of a dynamic and innovative company, we encourage you to apply for this exciting opportunity. Click the "Apply Now" button to submit your application.