Executive Assistant - Pasir Ris

Location: Central

Duties shall include but not be limited to the following:

• Supervising and coordinating all activities for the management of the office, including but not limited to managing office supplies & documentation, managing suppliers &/or vendors. The candidate should display a genuine sense of ‘ownership’ over the premises.
• Managing expenses and performing basic bookkeeping and accounting functions, in doing so liaising with the Company’s accountant and helping review and draw the Annual Accounts and specific reports such as annual travel expenses.
• Providing assistance to both Managing Directors.
• Managing active calendar of appointments; arranging detailed travel plans, itineraries.
• Performing basic background research & analyses on professionals, companies, institutions.
• Updating both on a monthly and ad-hoc basis the values of various components of private, not-for-distribution portfolios, and ensuring the data integrity of all values entered and used for analysis.
• Assisting team members with various tasks relating to the use of the company’s Tracking-&-Accounting software and, from time-to-time, CRM software (v_Cards).
• Assisting team members in their MAC3 (impact investing and philanthropic) activities.

Requirements:

• Relevant work experience in office administration operations, or executive assistant role (supporting senior leadership).
• Multitask, strong organisational and time management skills.
• Experience with accounting functions /bookkeeping (invoicing, payments, expense tracking).
• IT Proficiency with productivity tools (CRM /MS Office, scheduling tools, etc.)

Reg No: R1100673

EA No. 99C3289