Contract Manager (Civil Engineering) - Woodlands

Job Description:

The Contract Manager is responsible for overseeing the preparation, negotiation, and management of contracts to ensure compliance with company policies and legal requirements. This role involves working closely with legal, procurement, finance, and project management teams to manage risk and deliver value through efficient contract management practices.

Key Responsibilities:

1. Contract Drafting and Review:

• Draft, review, and negotiate contracts, including vendor agreements, client contracts, and partnership agreements.
• Ensure contracts align with company policies and legal standards.

1. Contract Negotiation:

• Collaborate with stakeholders to negotiate terms and conditions.
• Resolve conflicts during contract discussions to reach mutually beneficial agreements.

1. Contract Administration:

• Maintain organized records of all contracts and ensure proper documentation.
• Monitor contract milestones, deliverables, and compliance requirements.

1. Risk Management:

• Identify contractual risks and implement strategies to mitigate them.
• Ensure compliance with regulatory requirements and company policies.

1. Stakeholder Coordination:

• Serve as a liaison between internal departments, external partners, and legal counsel.
• Provide guidance and support to teams regarding contractual obligations and procedures.

1. Performance Monitoring:

• Track vendor and client performance to ensure adherence to agreed terms.
• Develop and manage reporting systems for contract-related KPIs.

1. Process Improvement:

• Continuously improve contract management processes for efficiency and effectiveness.
• Train staff on contract policies, procedures, and systems.

1. Dispute Resolution:

• Address and resolve any disputes or breaches related to contracts.
• Collaborate with legal teams to address litigation risks.

Scope of Work:

1. Contract Lifecycle Management:

• Oversee the entire contract lifecycle from initiation to renewal or termination.

1. Policy Development:

• Develop and implement contract management policies and templates.

1. Compliance and Auditing:

• Ensure compliance with internal policies, external regulations, and contractual obligations.
• Conduct regular audits to identify and rectify contract discrepancies.

1. Cost Management:

• Optimize contract terms to achieve cost savings.
• Analyse pricing structures and propose adjustments as needed.

1. Technology Utilization:

• Implement and manage contract management software for streamlined operations.
• Leverage analytics to identify trends and inform decision-making.

1. Communication and Reporting:

• Provide regular updates and reports to senior management regarding contract status, risks, and opportunities.

1. Strategic Initiatives:

• Align contract management activities with organizational goals and objectives.

Qualifications:

• Bachelor's degree in Business Administration, or degree in Civil with contract at least 5 years’ experience (Master’s degree preferred).
• Proven experience in contract management, negotiation, and administration.
• Strong knowledge of contract law and regulatory requirements.
• Excellent analytical, communication, and organizational skills.
• Proficiency in contract management software and tools.