Personal Assistant & Administrative Executive

You will be the key enabler behind the team’s success, ensuring day-to-day operations run seamlessly so the Robotics team can focus on driving innovation and delivering impact.

• Provide comprehensive PA support to the Chief Robotics Officer, including calendar management, meeting coordination, confidential correspondence, and travel arrangements.
• Oversee accurate and timely handling of expense claims, reimbursements, and departmental documentation.
• Manage procurement, IT, and finance processes (e.g. invoice management) to ensure smooth operational workflows.
• Partner with HR and IT to coordinate onboarding, transfers, and offboarding activities.
• Organise logistics for team meetings, workshops, and internal/external events.
• Anticipate needs, resolve issues, and continuously improve processes to enhance team efficiency.

• Proven experience in executive, secretarial, or administrative support roles (experience supporting senior leaders is an advantage).
• Strong organisational skills with the ability to prioritise, multi-task, and manage deadlines.
• High degree of discretion, professionalism, and attention to detail.
• A proactive problem-solver who thrives both independently and in a collaborative team environment.