Administrative Assistant (Project Admin)

Job Description & Requirements

We are seeking a highly organised and proactive Administrative Assistantto provide dedicated support to our IWMF Project team. You will be theoperational backbone of the project, ensuring smooth day-to-day administration,seamless communication, and impeccable documentation.

Job Description:

• Create, format, edit, and proofread project documents, including plans, reports.
• Maintain and organise all projects files (digital and physical) in accordance with company and project governance standards.
• Assist in the preparation of regular status reports and dashboards by collecting and compiling data from team members.
• Manage document control processes, including versioning, distribution, and archiving.
• Perform general administrative duties such as copying, scanning, and mailing.

• Proven experience (2+ years) as an Administrative Assistant, Executive Assistant, or Project Coordinator.
• Exceptional proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Adobe Acrobat.
• Good written and verbal communication.
• Outstanding organisational and time-management abilities with a keen attention to detail.
• Ability to handle confidential information with discretion.
• Proactive problem-solver who can work independently and anticipate needs.
• Team-oriented with a positive, collaborative attitude.
• Business Administration Degree or equivalent relevant experience required.