Payroll Specialist

Job Summary

We are seeking an experienced Payroll Specialist to manage end‑to‑end payroll operations across six Southeast Asia countries—Singapore, Malaysia, Vietnam, Philippines, Indonesia, and Thailand. The role requires strong hands-on experience in multi-country payroll processing, statutory compliance, bank file creation, and payroll system administration, ensuring accuracy, compliance, and timely payroll delivery.

Key Responsibilities

• Process end-to-end payroll accurately and on time for employees across six SEA countries.
• Manage payroll calendars, cut-off dates, and payment schedules for each country.
• Prepare, validate, and submit bank files for salary payments and statutory contributions.
• Handle payroll inputs such as new hires, leavers, salary revisions, bonuses, allowances, incentives, and deductions.

• Ensure full compliance with local payroll legislation and statutory requirements, including but not limited to:
• Singapore: CPF, SDL, IR8A / IR21

• Prepare and submit statutory reports and filings within local deadlines.
• Support year‑end payroll activities, audits, and tax filings.

• Maintain and administer payroll software systems (e.g., SAP, Workday, ADP, PayAsia, Ramco, or similar).
• Ensure payroll master data accuracy and integrity.
• Partner with HRIS, Finance, and external vendors to resolve discrepancies.
• Participate in payroll system upgrades, implementations, or process automation initiatives.

• Act as a key payroll point of contact for HR, Finance, banks, vendors, and employees.
• Resolve employee payroll queries in a timely and professional manner.
• Support internal and external payroll audits by providing required data and documentation.

• 5–8 years of payroll experience, with hands-on multi-country payroll exposure.
• Proven experience managing payroll for SEA countries, specifically: Singapore, Malaysia, Vietnam, Philippines, Indonesia, and Thailand.
• Strong working knowledge of bank file creation and payment processing.
• Solid understanding of statutory contributions, tax regulations, and labor laws in SEA.
• Experience working with payroll systems and HRIS platforms.
• High attention to detail with strong data accuracy and reconciliation skills.
• Ability to manage multiple payroll cycles and deadlines concurrently.

• Experience supporting payroll for medium to large employee populations across multiple entities.
• Prior experience working in regional HR Shared Services or MNC environments.
• Strong Excel skills (VLOOKUP/XLOOKUP, Pivot Tables, formulas).
• Excellent communication and stakeholder management skills.
• Ability to work independently and handle sensitive/confidential information.

• Bachelor’s degree in Human Resources, Accounting, Finance, or related field.
• Payroll or HR certifications are an added advantage.