Family Personal Assistant

Job Overview

Control access to the Director through managing diaries, organising meetings and appointments, and acting as the first point of contact, hence allowing the Director to spend maximum time on strategic tasks

Responsibilities:

1. Provide secretarial and administrative support to the Director
2. Receive, screen and direct incoming enquiries, visitors, mail and email with tact and diplomacy
3. Create and amend templates, draft emails, letters, business presentations for Director
4. Proofread and review completeness of documentation/information submitted to Director
5. Handles sensitive information with a high degree of discretion and maintains confidentiality
6. Handles personal tasks for the Director
7. Miscellaneous tasks to support the Directors which will vary according to the sector of which the external parties belong to
8. Responsible for the daily care and activities of the child
9. Responsible for bringing the child to and from school (will be chauffeured by director’s personal driver so do not need to worry about transportation)
10. Responsible in all the communications with the school and school teachers and to update director and family promptly on school and child matters
11. Only need to make sure child’s well-being and activities are taken care of, do not need do housework or cook as there is a helper
12. Need to tag along if Director and family are travelling (all expenses covered)
13. Any other Ad-hoc duties if any

Requirements:

• Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma, any field
• Minimum 5 years’ experience in secretarial and administrative field, preferably with 3 years’ secretarial support to Senior Management of an organisation
• Good spoken and written in English and Mandarin to liaise with 中文-speaking counterpart
• Good analytical, coordination, accurate, meticulous, ability to multi-tasking, strong listening, and follow-up skills are mandatory to succeed in this role
• Singaporean or P.R only due to quota limitations
• This position involves residing with the principal for most of the week (typically 5–6 days) to provide dedicated personal assistance and support

• Candidates with early childhood education is a plus
• Only Singaporeans & P.R may apply