Senior/Executive, Facilities Management

apartmentHealthway Medical Group placeToa Payoh scheduleFull-time calendar_month3/4/26

Facilities Management supports the day-to-day facilities operations across the organization's offices, clinics, and healthcare facilities.

The role focuses on execution and coordination of maintenance, renovations, licensing, and vendor management to ensure facilities are operational, compliant, and well-maintained.

The position also provides support for projects and operational initiatives, while ensuring adherence to approved budgets, timelines, and internal processes.

Key Responsibilities

Facilities & Maintenance

Support day-to-day facilities operations across all sites
Coordinate preventive and corrective maintenance works
Liaise with contractors/vendors to resolve facilities-related issues
Ensure facilities meet operational and safety standards
Support general facilities management and housekeeping for HQ

Lease Management & Administration

Maintain lease tracker and monitor lease expiry dates
Support lease renewal processes and documentation
Liaise with landlords on operational matters
Assist in facility relocations, reinstatements, and closures
Track and follow up on security deposit recovery

Renovation, Setup & Project Coordination

Support execution of facility setup, relocation, and closure projects
Coordinate with internal stakeholders on layout and requirements
Obtain and compare contractor quotations
Monitor project timelines and escalate delays/issues
Track project costs against approved budgets

Budget Tracking & Cost Control

Track expenditure against approved budgets
Support preparation of cost estimates for projects
Highlight potential cost overruns or savings opportunities

Licensing & Compliance

Support application and renewal of licences (e.g. MOH, NEA, MOM, EMA, BCA)
Coordinate inspections and documentation
Maintain records and track licences expiry dates

Vendor & Contractor Coordination

Coordinate with vendors for maintenance and project works
Ensure quotations are obtained and documented
Monitor vendor performance and follow up on issues

Equipment & Infrastructure

Assist in sourcing of equipment
Coordinate delivery, installation, and setup
Ensure readiness of equipment prior to opening
Maintain equipment tracker and monitor the preventive maintenance dates

Utilities & Infrastructure

Coordinate setup/termination of utilities (SP, telecoms, etc.)
Support signage installation and site readiness

Cross-Functional Support

Support Operations and Business Units in facility-related matters
Assist in feasibility checks and site preparation
Provide coordination support for new initiatives

Finance & Administrative Support

Raise purchase requisitions (PRs)
Track invoices and follow up on discrepancies
Support documentation for approvals and payments
Coordinate with internal teams (Finance, Legal, Operations) as required

Key Requirements

Diploma/Degree in Facilities Management, Operations, or related field
2–4 years of relevant experience
Experience in facilities coordination, maintenance, or projects preferred
Good coordination and stakeholder management skills
Able to manage multiple tasks and follow through on execution

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