ADMINISTRATIVE ASSISTANT
TARA CONSTRUCTION PTE. LTD. Toa Payoh Full-time
Key Responsibilities:
- Office Administration:
Manage and maintain office supplies inventory, placing orders as needed.
Oversee incoming and outgoing mail, packages, and deliveries.Maintain a tidy and organized office environment, including common areas and meeting rooms.
Coordinate office equipment maintenance and repairs (e.g., printers, copiers).
Assist with the onboarding of new employees, including workstation setup and initial orientation.
Manage and organize physical and electronic filing systems.
- Clerical Support:
Prepare, edit, and proofread documents, reports, presentations, and correspondence.
Perform data entry and maintain accurate records.Photocopy, scan, and file documents as required.
Assist with basic accounting tasks, such as processing invoices, expense reports, or petty cash, if applicable.
- Communication & Coordination:
Answer and direct phone calls, taking messages as necessary.
Greet and assist visitors in a professional and courteous manner.Schedule and coordinate meetings, appointments, and travel arrangements.
Prepare meeting agendas, take minutes, and distribute meeting materials.
Act as a liaison between departments or with external stakeholders as needed.
- Support to Management:
Assist with special projects and initiatives as assigned.
Conduct basic research and compile information as requested.
- Other Duties:
Maintain confidentiality of sensitive information.
Requirements:
- Education & Experience:
Proven experience (typically 2+ years) in an administrative assistant, office assistant, or similar role.
- Skills & Competencies:
Proficiency in Microsoft Office Suite: Expert level in Word, Excel, PowerPoint, and Outlook is essential.
Excellent Communication Skills: Both written and verbal, with a professional and articulate demeanor.Organizational & Time Management Skills: Superior ability to prioritize tasks, manage multiple projects, and meet deadlines in a fast-paced environment.
Attention to Detail: Meticulous and accurate in all work performed.
Proactive & Resourceful: Ability to anticipate needs and take initiative to solve problems.
Interpersonal Skills: Friendly, professional, and able to interact effectively with diverse individuals at all levels.
Problem-Solving Skills: Ability to identify issues and propose effective solutions.
Discretion & Confidentiality: Ability to handle sensitive information with the utmost discretion.
Adaptability: Willingness to learn new systems and adapt to changing priorities.
- Technical Aptitude (Desired, but not always required):
Basic knowledge of video conferencing tools (e.g., Zoom, Microsoft Teams).
Physical Requirements:
- Ability to sit for extended periods.
- Able to work Late night work.
- Occasional lifting of office supplies.
- Manual dexterity to operate computer and office equipment.
SING LIAN CRANES PTE. LTD.Bedok, 9 km from Toa Payoh
Ubi: Administrative Assistant (Construction Industry)
Vacancies: 03
www.singlee.com.sg
Office Location: 33 Ubi Avenue 3, Vertex Tower A
Nearest MRT Station: Ubi Station and Tai Seng Station
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