Personal Assistant to CEO

Job Summary

The Personal Assistant (PA) provides comprehensive administrative, coordination, and logistical support to senior management. The role requires high levels of confidentiality, organisation, responsiveness, and flexibility, including responsibility for driving and transportation arrangements during business activities and travel.

Key Responsibilities

• Manage daily schedules, calendars, appointments, and meeting arrangements for senior management
• Handle correspondence, emails, phone calls, and document preparation
• Coordinate internal and external meetings, including logistics and follow-ups

• Arrange business travel, accommodation, visas, and itineraries
• Provide on-site support during business trips, meetings, or corporate events when required

• Responsible for driving senior management for daily business activities, meetings, and appointments
• Provide driving support during local and overseas business trips when required
• Ensure the vehicle is clean, well-maintained, and compliant with safety requirements
• Plan efficient routes and manage time effectively to ensure punctuality
• Handle basic vehicle coordination such as servicing schedules, refuelling, and reporting issues

• Diploma or equivalent; relevant experience as a PA or executive assistant preferred
• Valid driving licence with a good driving record
• Comfortable with frequent driving and flexible working hours
• Strong organisational and time-management skills
• Excellent communication skills in English (Mandarin is an advantage to effectively communicate with Mandarin-speaking clients.)
• High emotional intelligence and coordination skills
• High level of discretion, integrity, and professionalism
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and common office systems

• Reliable, proactive and detail-oriented
• Able to work under pressure and handle confidential matters professionally
• Flexible, responsive, and willing to support beyond standard office hours when required