Executive Assistant – Admin (Healthcare) (ID:694061)

Our esteemed client is looking for Executive Assistant – Admin (Pharmacy Department)

Job Responsibilities:

• Manage the Head of Department's schedule, coordinate meetings, book venues, and arrange catering when needed.
• Facilitate department meetings and team-building events.
• Assist in onboarding new staff by coordinating access requests and following up on HR-related issues.
• Compile and update relevant departmental data for cost management and performance improvement.
• Oversee purchasing processes, including securing supplier quotations and submitting invoices for payment.
• Handle internal department claims related to subventions or external grants.
• Reconcile charge reports for assigned tasks as necessary.
• Support audit reviews by providing necessary documentation to auditors.
• Manage procurement-related documentation including purchase requests and approvals.
• Document and distribute minutes from meetings.
• Collect and deliver documents to various areas within the organization.
• Maintain and monitor usage of office supplies for the department.
• Oversee gift pack management including storage and distribution.
• Execute additional tasks as assigned by the supervisor.

Requirement:

• Diploma holders
• A minimum of 2 years' experience in clerical and administrative roles.
• Good computer skills in MS Word, Excel, and PowerPoint.
• Team player

Interested candidates who wish to apply for the advertised position, please click on “Apply”. We regret that only shortlisted candidates will be notified.

EA License No.: 01C4394 (PERSOL Singapore PTE LTD)

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