Admin Asst/ Exec, Business Operations (Chinese Media Group)

Roles & Responsibilities

This role is vital to ensuring the smooth functioning of the newsroom and delivering essential support to both editorial and business teams.

Responsibilities:

• Provide administrative and logistical support to news desks by managing shared mailboxes, responding to press invites and public inquiries, maintaining and updating the editorial events diary and staff rosters, and coordinating travel logistics for both journalists and non-editorial staff.
• Facilitate staff onboarding and offboarding, including applying for and coordinating approvals for access to devices, systems, and software; manage the tracking and disposal of fixed and other assets; and assist in the drafting and proper maintenance of contract documentation and related records.
• Administer procurement, payment, and billing operations—ensuring timely and policy-compliant processing of newsroom purchases and payment requests; proactively engage with external stakeholders, including contributors and content producers, to confirm or resolve payment-related details as needed.
• Assist, where applicable, with data compilation for publications, publishing sales-order fulfilment, and coordination of book-launch sales or other newsroom events; and step into additional roles or special projects as required.
• Regularly assess and enhance administrative processes by proactively identifying opportunities for improvement and implementing solutions to streamline workflows and boost overall efficiency in newsroom operations.

Requirements:

• Fresh graduate or diploma holder or candidate with relevant experience in administrative operations, customer services, or related fields—preferably with exposure to fast-paced work environments.
• Fluent in English and Chinese, with strong written and verbal communication skills to facilitate clear and effective interaction across teams and stakeholders.
• Able to manage multiple tasks, applying a service-oriented and proactive approach to support smooth workflows and enhance editorial operations.
• Demonstrates a positive attitude toward taking on new tasks and challenges, working independently while collaborating to support business goals and teamwork.
• Proficient in productivity tools such as Google Suite (Sheets, Docs, Slides).
• Flexible to work shifts, as required by operational needs.
• Candidate with relevant experience may be considered for an executive position