Senior Executive, Administration and Corporate Services - Tampines

Location: Singapore Badminton Association, OCBC Arena, 5 Stadium Drive, Singapore 397631

The Senior Executive will report directly to the Group Financial Controller.

Key Responsibilities:

1. Finance Administration

• Assist in budget preparation, monitoring, and reporting.
• Support monthly and year-end financial closing processes.
• Coordinate with external auditors and tax agents.
• Manage petty cash, claims, and payment processing.
• Maintain accurate financial records and documentation.
• Banking administration.

1. Office and IT Administration

• Oversee general office operations, supplies, and vendor management.
• Ensure the smooth functioning of IT systems and liaise with IT service providers.
• Maintain asset registers and ensure the proper upkeep of office equipment.
• Implement and monitor administrative policies and procedures.

1. Corporate Secretarial Duties:

• Ensure compliance with statutory and regulatory requirements for the association and its group of companies.
• Prepare and file statutory returns and documents with the relevant authorities.
• Organise and attend Board and committee meetings, including preparing agendas, minutes, and resolutions.
• Maintain statutory registers and records.
• Liaise with external regulators and advisers, such as lawyers and auditors.

1. Board and Committee Support

• Coordinate scheduling and logistics for Board and committee meetings.
• Prepare and distribute meeting materials, and follow up on action items.
• Maintain confidentiality and ensure proper documentation of Board decisions.

1. CEO Personal Assistant Support

• Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Coordinate internal and external meetings, ensuring timely communication and preparation.
• Handle confidential correspondence and documents with discretion.
• Provide administrative support for CEO-led initiatives and engagements.

Requirements:

• Degree or Diploma in Business Administration, or a related field.
• Professional certification (e.g., SHRM, ICSA) is preferred.
• Minimum of 3 years of experience in finance and corporate secretarial roles.
• Excellent organisational and multitasking skills.
• Strong interpersonal and communication skills.
• Ability to work under pressure and meet tight deadlines.
• Proficiency in various software and corporate secretarial software, and Microsoft Office Suite.