Division Admin Operations (6 months contract) - Education Industry

Salary: Up to $3600

Working hours

Mon to Thur (8.30am to 5.45pm)

Friday (8.30am to 5.15pm)

Key Responsibilities:

• Provide administrative support for faculty appointments, including Visiting Professors, Adjuncts, and other academic staff.
• Assist with documentation, coordination, and tracking of appointment processes in relevant systems (e.g. HRIS).
• Support contract administration, renewals, extensions, and related faculty records.

• Assist in the coordination of faculty appraisal cycles and Promotion & Tenure (P&T) exercises.
• Support meeting logistics for appraisal, review, and promotion-related committees, including preparation of documents, schedules, and records.
• Maintain accurate tracking of timelines, submissions, and approvals.

• Provide administrative and coordination support for faculty mentorship initiatives at the School level.
• Assist with mentor–mentee matching, scheduling of mentorship activities, and tracking of participation.
• Support communications with mentors and mentees, including briefings, updates, and follow-ups.
• Maintain records and basic reporting related to mentorship activities.

• Liaise with faculty members, school leadership, College, HR, and other central offices on faculty-related matters.
• Respond to routine faculty and administrative queries in a timely and professional manner.
• Support communication and follow-ups to ensure processes move smoothly.

• Maintain records, trackers, and filing systems.
• Assist with the preparation of reports, summaries, and presentation materials for internal use.
• Provide general administrative support to the Faculty Affairs team as required.

Requirements:

• Diploma or Bachelor’s degree in any discipline.
• Prior work experience in a university, research institution, or public sector environment is advantageous.
• Good written and verbal communication skills.
• Discreet, professional, and able to handle confidential information.

We regret to inform that only shortlisted candidates will be notified.

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• RCB No. 200007268E
• EA License No.

• R1435126 (Aw Yu Chen)