Executive Assistant (Constructions) | Tai Seng | Up $6K per month

We’re looking for a sharp, adaptable, and highly organized Executive Assistant to support a Managing Director. This is a pivotal role for someone who thrives on keeping things running seamlessly — managing schedules, anticipating needs, and bringing structure to a dynamic work environment.

You’ll be the right hand to the Managing Director, ensuring everything behind the scenes is coordinated to perfection — from diary management and meetings to business travel and events.

• Be the anchor of daily operations: manage the MD’s calendar, schedule internal and external meetings, and ensure all commitments run smoothly.
• Own the details: prepare documents, presentations, and agendas with accuracy and professionalism.
• Plan and execute seamlessly: organise team meetings, track follow-up actions, and ensure deliverables are met on time.
• Handle travel logistics: coordinate business travel — flights, accommodation, and transportation — with efficiency and foresight.
• Drive communication excellence: coordinate and prepare materials for meetings and presentations with clarity and precision.
• Support events and projects: assist with internal and offsite events, attend offsite meetings, take minutes, and follow through on action items.
• Be the trusted partner: manage confidential information and provide ad-hoc personal support when needed.

• At least 5 years of experience as a Personal Assistant, Secretary, or Executive Assistant supporting senior management.
• Able to manage shifting priorities with composure and confidence.
• Applicant who has experience working similar scope in construction industry - advantageous.
• Excellent communication skills, both written and verbal, to liaise effectively across all levels.
• Adept at planning and managing complex schedules and booking business travel with precision.
• Professional discretion when handling sensitive information.

How to Apply

Send your updated CV to [email protected] with:

• Your expected salary
• Last drawn package
• Notice period / earliest start date

Only shortlisted candidates will be contacted.

EA Licence: 24C2435