Toa Payoh - Assistant Manager, Workplace Management
Phillip Securities Toa Payoh Full-time
Position Overview
The Assistant Manager, Workplace Management plays a key role in ensuring the efficient operation and optimisation of workplace environment within the organisation. This role supports the Workplace Management team in overseeing daily administrative, security and facilities operations, managing office services, and Assisting with workplace planning and improvements.The successful candidate will also help explore and implement smart workplace technologies, including AI-driven solutions to enhance operational efficiency, enable predictive maintenance and improved overall employee experience.
By combining traditional facilities management with innovation and digital transformation, the Assistant Manager contributes to creating a safe, productive and future-ready workplace.
What You will Be Working On- Provide day-to-day support to employees, on matters related to administrative, office security, facilities, resources and general workplace concerns
- Liaise with vendors and contractors to coordinate maintenance, repairs and office services, ensuring timely and cost-effective service delivery
- Ensure compliance with safety regulations (fire safety, building codes and workplace health and safety), conduct regular audits and support emergency preparedness planning, including participation in Business Continuity Plan (BCP) management to maintain a safe workplace
- Identify and implement process improvements and digital to enhance operational efficiency and employee satisfaction
- Leverage AI-enable tools (e.g., occupancy sensors, smart energy systems, predictive maintenance platforms) to monitor and optimise facility performance
- Utilise data analytics and AI-generated insights to support space planning, resource allocation and service improvements
- Assist in implementing sustainability initiatives, including waste management, energy conservation, and eco-friendly office practices
- Collaborate with cross-functional teams to ensure projects are completed on time and within budget
- Assist with planning, designing, and organising office layouts, relocations, reconfigurations, facility upgrades and workplace projects, with on-site inspections
- Attend to urgent issues or support special projects after office hours or on weekends when occasionally required
- Bachelor's degree in any discipline
- Minimum of 5 years of related work experience with 2 years in supervisory role
- Strong knowledge of office management, space planning and procurement system
- Familiarity with smart building technologies or interest in AI-powered workplace management tools is a plus
- Excellent organisational, time management and multitasking skills
- Ability to manage multiple projects simultaneously with attention to detail
- Strong communication and interpersonal skills
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
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