Executive / Senior Executive, Finance

We have opening for Executive / Senior Executive, Finance in Methodist Girls’ School Secondary and we invite candidates with positive attitude and willingness to serve to apply.

1. Responsible for all school payments (trade and non-trade)

• Process all Accounts Payable transactions in line with school’s Financial Policy
• Resolve payment and invoicing issues with vendors independently
• Systematically file invoices and AP documents for easy retrieval and audits

1. Reconciliation of collections and payments for all students’ activities & enrichment and overseas trips ie. Leadership program per level, PCCG, Prefectorial, ROCs trips, CCAs, Performing Arts etc
2. Submission of Grants and Funds statements to MOE and Other Govt Authorities such as Arts Grants, Sports Education Programme Grant etc
3. Full set of accounts for School Operating Fund, Endowment Fund & Building Fund

• Issue cheque/electronic payment and payment vouchers
• Banking in of cash/cheques donations & income
• Issue Tax Exemption receipts for donation
• Record interest income on Fixed Deposits
• Prepare bank reconciliations
• Prepare General ledger and Journals
• Record donations and income
• Prepare Financial Statements & schedules to FS
• Tracking of construction costs to ITT contracts

1. Quarterly preparation of GST submission to IRAS

• Ensure that proper GST treatment is applied to transactions (including Reverse Charge)
• Assist in preparation and reconciliation of IRAS GST reports

1. Monthly reconciliation / analysis for

• Trade creditors/ non-trade creditors
• Other payables/ accruals

1. Asset Management – Fixed Asset, High risk assets and Leased Assets

• Ensure that assets are properly capitalized, tagged and disposed in line with the School’s Financial Policy
• Record monthly depreciation and amortization
• Monthly reconciliation between Asset register and General Ledger
• Annual physical asset verification

1. Other ad hoc duties

• Liaise with auditors (both internal and external auditors)
• Prepare journals for accruals
• Arrange courier for Board and sub-comm meetings
• Assist in cashier’s duties
• Attending queries from teachers, vendors, parents, other stakeholders
• Assist in major Fund raising events ie School carnival
• Packing & archiving
• Any other ad hoc duties when is required

REQUIRED COMPETENCIES

• Diploma in accounting/ business or equivalent. Candidates with relevant experiences will also be considered.

• At least 3 years in Accounts Payable and full sets of accounts
• Experience in school environment will be an advantage
• Strong working knowledge of accounting principles and tax regulations ie GST
• Experience with ERP tools and SAP
• Strong analytical and IT skills ie. Excel, Word etc

• Trustworthy and responsible
• Customer centric and a team player
• Good interpersonal, organisation and communication (oral and written) skills
• Possess the ability to work well in a dynamic school environment