Urgent - Office Admin Specialist, (Raffles Place) Contract

Urgent - Junior Office Admin Specialist, (Raffles Place) Contract

SUMMARY

Overview - A crucial role in supporting the day-to-day operations of the Facilities department. This position is responsible for ensuring that the workplace is safe, clean, and well-maintained, contributing to a positive and productive work environment for all employees.

RESPONSIBILITIES:

(A) Office Management/Facilities:

• Assist in coordinating with vendors and contractors for repairs and maintenance tasks.
• Manage access control system including tracking access cards; activating/de-activating access cards; running monthly and ad-hoc reports
• Primary liaison with the building management, ensuring effective communication and coordination between UOB and our internal teams.
• Onboarding new hires by providing office overview; liaising with other departments in ensuring all set ups are ready for day one
• Provide general office and administrative support to the business
• Assist in coordinating with vendors and contractors for repairs and maintenance tasks
• Order and maintain pantry and office supplies
• Maintain & regularly update office and support procedures, incorporating global standards and policies

(B) Administrative:

• Assist in setting up and breaking down for meetings, conferences, office events
• General administrative duties including business card orders; invoice processing; monthly allocation spreadsheet
• Ad hoc administrative projects and tasks

REQUIREMENTS:

• Minimum 2 - 4 years of experience working in an admin and/or office management role
• Good verbal and communication skills with keen ability to articulate in a concise and clear manner
• Exceptional organization skills with sense of urgency; ability to execute tasks accurately and efficiently
• Willingness to adopt a flexible approach to working patterns to respond to the changing needs of the business
• High proficiency Microsoft Office Suite (especially Excel, Outlook etc.)