Admin Executive - Geylang

Job Description & Requirements

The Admin Executive will act as the backbone of our office, ensuring seamless operations and executive support. Fluency in Chinese needed to communicate with our partners in Chinese.

Key Responsibilities:

• Manage and organize all administrative tasks including filling of documents, and tasks from the Director
• Handle correspondence, emails, calls, courier, and calendar management for Director
• Track and maintain office supplies, inventory, and business relationships
• Coordinate with service providers, contractors, and partners
• Process expense claims, reimbursements, invoices, and petty cash
• Support accounting admin
• Maintain clean, professional, and efficient office environment
• Assist with event coordination, travel arrangements, and team logistics
• Handle confidential information with discretion
• Perform other general duties as assigned by management

Requirements:

• At least 1 year of administrative or executive assistant experience
• Fluent in English and Chinese (spoken and written)
• Strong communication, coordination, and time management skills
• Proficient in Microsoft excel, PowerPoint, word
• Self-driven, proactive, and trustworthy
• Able to multitask, prioritize, and operate with minimal supervision
• Experience in healthcare, wellness, biotechnology or finance is a bonus