[ref. u81087021] Operations Coordinator (Roadshow Events) - Toa Payoh

Job Overview:

The Operations Coordinator (Roadshow Events) supports end-to-end event execution by securing locations, managing logistics, and coordinating with partners and internal teams. This role ensures smooth setup, operations, and teardown of roadshow events while handling permits, documents, and on-site issues.

Responsibilities:

• Build and maintain strong relationships with key stakeholders, including business partners, agents, and location management teams
• Coordinate with partners to secure sufficient and suitable locations to support sales team deployment
• Manage administrative requirements, including the application and organization of relevant documents such as permits, invoices, and agreements
• Plan and coordinate logistics to ensure efficient event setup and teardown
• Oversee the delivery of event items and promptly address any on-site issues or disruptions
• Ensure smooth execution of event operations on the actual day, including coordination with all involved teams

Requirements:

• Proven experience in event planning and execution is desirable but not mandatory.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively across internal teams and external partners
• Proficiency in event management tools and software, including inventory and project management systems
• Strong working knowledge of Microsoft Office tools, particularly Excel and PowerPoint
• Exceptional organizational skills, with the ability to manage and prioritize multiple projects simultaneously
• Ability to perform well under pressure and adapt to shifting priorities in a fast-paced environment
• Willingness and flexibility to work evenings and weekends based on event schedules